---
title: Subscriptions
slug: subscriptions
docTags: 
createdAt: 2026-02-16T18:42:05.726Z
---

# Overview

This feature allows you to view and manage your cloud licenses and subscriptions from one dashboard. The Subscriptions table enables a view into cloud spend and allows users to control their cloud spend and allocation in a granular way.

It also helps to control the ways organizations are billed for their AWS and Microsoft cloud spend.

***

# Contents

![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/ZDHQsWHnWBvf98DMovPAp_image.png)

## Columns

- **Billing Accounts/Cloud Subscriptions: **Shows the Billing Account and Cloud Subscription ID for a given cloud subscription.
- **Type: **Denotes type of account per cloud subscription:
  - **Subscription: **Software licenses.
  - **Linked: **Subaccounts to payer accounts. Allows costs to be divided underneath Payer accounts. Equivalent to a tenant in the Microsoft ecosystem.
  - **Payer: **Account through which your AWS cloud costs are billed. GCP uses the same nomenclature. Equivalent to a subscription in the Microsoft ecosystem.
  - **Project: **Exclusive to GCP. Subaccounts to payer accounts for GCP accounts.
- **Cloud Provider: **Shows the cloud provider for a given cloud subscription.
- **Customer Account: **Displays which Customer Account purchased/procured a given cloud subscription. 
  - When assigning cloud subscriptions to Cost Centers, the Customer Account on both the cloud subscription and the Cost Center must match.
- **Consumption: **For a given cloud account, shows how much cost the account has accrued over the previous month and the total over the previous 12 months. Displays this information in a line chart.
- **Cost Center Allocation: **Displays and allows assignment of a cloud subscription/cloud licenses to a Cost Center. 
  - **Cloud Subscriptions:**
    - If nothing has been allocated, click **Allocate, **select a Cost Center, and click **Allocate** on the dialog box.

![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/3uRVOtObN4uLP2pe89rJw_image.png)

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If cloud subscription has been allocated, click on the **Cost Center name, **then click on the **Context Menu** of the dialog (3 dots button) and select **Change Allocation** or **Un-Allocate Subscription.**
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![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/o_vsbTxR5UgSsxeXgjrPd_image.png)

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For Un-Allocations, click **Yes, Un-Allocate **to complete this workflow.
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![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/E2kL9ZyrF1dXd_NaQgxes_image.png)

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For Allocation Changes, select the new Cost Center and click **Change Allocation.**
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![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/X9uOhBX7Fv7KbRExfigX7_image.png)

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**Licenses:**
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Shows how many licenses have been allocated to Cost Centers out of the total amount of licenses purchased.
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![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/C-HO9JlDimv00RSkKlIEM_image.png)

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Values show as a part of a segmented progress bar. Hovering over the bar shows subscription type, Cost Center allocation counts, a total count of allocated licenses, and a total count of unallocated licenses.
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![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/EhBqO2wEKuTzB_37CsjlP_image.png)

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If nothing has been allocated, click the **progress bar**. Click **Add Cost Center**, select a Cost Center, and then click **Allocate. **If you desire to allocate licenses to multiple Cost Centers as a part of the same workflow, click **Add Cost Center **again. Select the number of licenses to be allocated to each Cost Center, and then click **Save.**
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If license counts have been partially allocated, click the **progress bar. **Add Cost Centers, change license allocations per Cost Center, and click **Save** to finalize changes.
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If license counts have been fully allocated, click the **progress bar. **Add Cost Centers, change license allocations per Cost Center, and click **Save** to finalize changes.
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To Un-Allocate licenses, click the **progress bar. **Lower license counts or click **Un-Allocate All **and click **Save **to finalize your changes.
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- **SHI Support: **Shows the level of SHI support assigned to each cloud subscription.
- **Provider Support: **Shows the level of provider support assigned to each cloud subscription.
- **Owner ID: **Shows the email address of the owner of each cloud subscription.
- **Created:** Shows the day that each cloud subscription was originated.

## Controls

- **Request Support: **Creates a new Service Request for a selected cloud subscription.
- **Activate AWS-Generated Cost Allocation Tags: **Submits a ticket to our service desk to enable AWS-Generated Cost Allocation Tags for a selected cloud subscription.
- **Activate User-Defined Cost Allocation Tags: **Submits a ticket to our service desk to enable User-Defined Cost Allocation Tags for a selected cloud subscription.
- **Assign Licenses: **Navigates users to the Office Admin Portal, where licenses can be assigned.

## Expanding and Collapsing Subscription Details

1. Open the **Subscriptions** table. 
2. Select **Expand All** to display details for all subscriptions. 
3. Select **Collapse All** to hide detailed information. 

![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/1q4afNg0IjYct18U_xkiL_8.png)

1. Result: All subscription details are expanded or collapsed with a single click. 

## Exporting Subscription Data

1. Navigate to the **Subscriptions** table. 
2. Apply any desired filters. 

![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/6hlr92TCUvo_4NnWwFZ2F_9.png)

1. Select **Export**. 

![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/eQdkkOmlTCeSiAHKeabOq_10.png)

1. Result: Subscription data is exported using the standard SHI One export functionality and follows the same export rules as other platform tables. 

## Allocating Subscriptions in Bulk

1. Open the **Subscriptions** table. 
2. Select one or more subscriptions using the checkbox column. 
3. Select** Allocate To Cost Center**. 

![](https://usc-powerpoint.officeapps.live.com/pods/GetClipboardImage.ashx?Id=232da26d-66bb-4daf-b564-c7eb2b34f157\&DC=PUS9\&pkey=b12608c3-1a23-48bb-b94b-a64a7a9d5807\&wdwaccluster=PUS9)

1. Complete the allocation details within the bulk allocation drawer. 
2. Submit the allocation request. 

![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/0ixlVBMmA5rmxAidUJGyt_11.png)

1. Result: A confirmation toast message appears indicating success and provides access to the associated Cost Center. 

## Reviewing License Allocation Details

The **Cost Center Allocation** column now includes an enhanced visual representation of license consumption.

1. Locate the **Cost Center Allocation** column. 
2. Review the progress bar to quickly understand allocated versus purchased licenses. 
3. Hover over the allocation indicator to view detailed allocation information. 

![](https://api.archbee.com/api/optimize/iNsEBjkrzpMV8hFLC23IM/irHDXHWO8R8XCeY44ZqGX_12.png)

1. The tooltip displays: 
   - Total Allocated Licenses 
   - Unallocated Licenses 
   - Purchased Licenses 
   - All associated Cost Centers 

Example:

- **369 Total Allocated Licenses** 
- **131 Unallocated Licenses** 
- **500 Purchased Licenses** 

1. Result: Users gain a clearer understanding of license utilization and allocation status directly from the table. 

***

# Managing Subscriptions

To manage a subscription in the table, click on the **MANAGE SUBSCRIPTIONS** button in the top right corner. This will take you to the Subscription Management page where you can manage your subscriptions. For more information, see \<link>**How to Manage Subscriptions**\</link>.

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**Note**: This button is only visible If you have access to the existing subscription manager. If you don't see this button and expect to, reach out to your SHI representative.&#x20;
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